Onsite Office Assistant- Summer Festivals 2026

Office Assistant Manager (Seasonal)

Role Overview

As an Office Assistant Manager, you’ll play a central role in ensuring the smooth setup, operation, and close-down of the onsite Production Office during festivals and live events. You’ll be the organisational backbone of the event office, supporting Project and Event Managers by keeping information, paperwork, and processes running efficiently.

This role suits a proactive, highly organised individual who is confident managing multiple priorities in a fast-paced, live event environment. Strong communication, attention to detail, and the ability to work calmly under pressure are essential.

Core Responsibilities

• – Lead the setup, day-to-day operation, and close-down of the onsite Production Office
• – Manage administrative processes, including signing keys, radios, and vehicles in and out
• – Receive deliveries from suppliers and ensure items are logged and distributed correctly
• – Confirm delivery and collection schedules with suppliers on behalf of the Project Manager
• – Act as the first point of contact for initial and relevant external enquiries
• – Record, confirm, and submit core crew hours to the payroll team
• – Provide proactive support with event accounts, including expenses, purchase orders, and petty cash
• – Support Event and Project Managers with printing, signage, and documentation needs
• – Ensure all paperwork is returned to Head Office daily and distributed to the correct departments
• – Coordinate trader payments based on signed approvals
• – Order, distribute, and record crew catering, meal vouchers, and packed lunches
• – Liaise with local food banks and soup kitchens to arrange collection or delivery of surplus food
• – Carry out ad hoc administrative and coordination tasks to support the Project and Event Management teams

Key Relationships

Internal

• – Project Manager
• – Event Manager
• – Head Office Project, Finance, and Staffing Teams

External

• – Suppliers
• – Clients
• – Local Food Banks and Soup Kitchens

Skills, Knowledge & Experience

Essential

• – Proven organisational and administrative experience
• – Strong IT skills, including Microsoft Outlook, Word, and Excel
• – Excellent written communication skills with strong attention to detail
• – Clear, confident verbal communication skills
• – Ability to use initiative and solve problems proactively
• – Confidence working independently as well as collaboratively within a team

Desirable

• – Previous experience in a similar or relevant role
• – Full driving licence
• – Personal & Professional Competencies
• – Strong decision-making skills and sound judgement
• – Excellent organisational and time management abilities
• – Meticulous attention to detail
• – Confident relationship-building and communication skills
• – Calm, methodical approach in high-pressure environments
• – Proactive and solution-focused mindset

Working Environment

Peppermint Events is a seasonal business, with peak demand between June and September. This role involves working onsite at festivals and events, often outdoors, with flexible hours aligned to event schedules.

Camping is available at some events. If camping, you’ll need to bring your own tent and equipment.

🎥 Want a Feel for the Role?

To give you a better insight into the working environment, watch our “Day in the Life of a Peppermint Manager” video here:
👉 https://drive.google.com/file/d/1MZJblR44Pif_56LfxsRX3z2PxwbPdNcG/view?usp=sharing

How to Apply

Please scroll down to complete the application form and upload your most recent CV. If your application meets our requirements, we’ll be in touch to arrange an interview. Pay rates will be discussed during the interview process or upon successful appointment.

Please only apply if you meet the essential criteria and are available for seasonal, onsite festival work.

Recruitment & Interview Process

Interviews will take place between January and March. If you are successful in being selected for an interview, you will be contacted directly. If you have not heard from us within 14 days, please assume you have not been selected on this occasion. All interviews will be conducted via Microsoft Teams, and video will be required.

If successful, event bookings typically begin from late April to early May, depending on event schedules. Shifts are usually allocated around six weeks before each event goes live, and availability will be confirmed at that stage.

Before applying, please ensure you have read through all role requirements carefully and that you meet the essential criteria.

When completing your application, clearly state the role you are applying for. You will be asked about your relevant experience or understanding of the role, as well as why it appealed to you — so please make sure you are familiar with the position before submitting your application.